Liability risks are ever present, whether you employ 20 or 200 contractors and subcontractors. Managing manpower, checking capability and monitoring progress can be difficult and time consuming, according to Len Simmons, Chief Operating Officer for Altius.
To help ensure minimum standards are met on site and to help you avoid the following mistakes when managing contractors and sub contractors, a robust contractor management system is needed to help. Len Simmons explains common mistakes when it comes to management of contractors and sub contractors.
You and other members of your organisation should be able to quickly access information on every contractor and sub-contractor that comes to your site.
However, a standardised information collection form won’t be enough, you will need to collect varied information based on the trade each individual practices. In addition, You should check your records at least once a year and update them if they are no longer accurate.
Ensure that processes are in place for choosing and approving contractors and make sure staff at each level of the organisation are aware of supplier practices. If staff appoint unverified contracts then your time has been wasted.
Without policies and rules, expensive project errors will occur and can lead to repetitional damage. Therefore, determine and set out what is expected at the start of your supplier relationship and make sure contractors and sub contractors stick to these rules.
Be sure to communicate all of your requirements at the start of a job and get them down in writing. New contracts should also be issued when the requirements of a job change considerably.
Following laying down the rules and agreeing on a contract, you need to take account of your responsibilities. Be sure to brief thoroughly and update regularly as you are responsible for all restraints and controls that could hinder contractors and sub contractors.
When it comes to auditing, technology is preferable to reams of paper, however, large complicated spreadsheets aren’t much better. Cloud software solutions like Altius Exigo Essentials, provide an easier and more sophisticated platform to audit contractors and sub contractors.
Contractors and sub contractors will be kept focused by setting and tracking key performance indicators (KPIs), additionally they will reveal exactly where you are getting value for money and quality service.
Altius cloud based compliance software can make managing contractors and sub contractors easy by reducing risk, cutting costs and saving time.
Phone: 01332 960320
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