Product category:
Hardware
News Release from: The Content Group | Subject: FormScape V3
Edited by the Buildingtalk Editorial
Team on 07 June 2007
50 hours per week saved on
administrative tasks
Major highway and construction group, South West Highways, invest GBP25,000 in Enterprise Content Management (ECM) technologies from The Content Group.
FormScape V3 will integrate fully with the Invu document management system and South West Highways' existing COINS system to handle its invoices, and will enable the company to send and receive electronic data, such as invoices, directly to and from their suppliers and customers As the main contractor for Devon County Council, South West Highways was finding it increasingly difficult to effectively manage its customer invoices and, until recently, had been an entirely paper-based company
This article was originally published on Buildingtalk on 11 Nov 2005 at 8.00am (UK)
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As an existing Invu user, the company was looking for more ways in which it could enhance the document management solution.
Tristan Miller, IT Technician at South West Highways explains, "Invu was the first system we found which encompassed everything we were looking for, including financial, confidentiality and storage capabilities".
"We wanted to find a way of manipulating invoices electronically so that they could integrate with COINS and be utilised as paper copies if necessary".
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"The Content Group were recommended to us, because they could offer the Formscope product as a way of producing forms especially for electronic transfer".
The best-of-breed document output, storage and retrieval software, Formscape V3, will enable South West Highways to automatically produce business documents in paper and electronic formats.
This will reduce the huge amount of paper and administration time that is generated from the invoicing process and enable the company to implement e-billing for all its suppliers that send in a high volume of invoices, dramatically reducing the time it takes to handle invoices.
As a result, the technology will improve South West Highways' customer service.
Suppliers will be able to send their invoices directly to South West Highways electronically without the need to go through trading hubs to reproduce documents as visual replicas for accounting purposes.
Miller explains, "Once the supplier has sent us the invoice, the system formats the data and passes it on to the COINS workbench".
"This means that suppliers can send their invoices in any format from their accounts systems and these can then be translated to the correct XML Schema for Coins".
Miller adds, "There are very many more capabilities within FormScape which we will utilise as part of our future plans for the solution once the current processes have been perfected".
"We have already identified two other areas in which we could utilise this software".
"The first is to automate the production of electronic transfer expense sheets which, via Invu, would speed-up the payment authorisation process".
"The second will be to use FormScape to read and produce barcodes".
"We're hoping to make use of the software's full potential in future and I am confident that, once it is fully implemented, we will begin to achieve our expected benefits and more" Commenting on South West Highways' relationship with The Content Group, Tristan Miller concludes, "The team at The Content Group is extremely attentive and responsive to our requirements and, as a result, has produced the best infrastructure to suit our business needs".
"The technologies have already been received very well by our Accounting and IT departments, they are user-friendly and the time saving benefits are already being noticed.".
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