Product category:
Software
News Release from: Version One | Subject: Data capture technology
Edited by the Buildingtalk Editorial
Team on 17 April 2006
Staff savings using data capture
technology
Vision One study shows over a third of staff can be redeployed by using data capture technology.
Data inputting is one of the most tedious and repetitive jobs around, and yet skilled staff are often forced to take on this role as part of their daily routines For instance, inputting data from supplier invoices can dominate an accounting clerk's working day, preventing them from undertaking more valuable and profitable tasks
This article was originally published on Buildingtalk on 3 Nov 2005 at 8.00am (UK)
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Document management and imaging author, Version One, has undertaken research with Financial Directors (FDs) from 77 UK organisations to determine how many data input clerks are employed in UK organisations, how much manually inputted data is miskeyed on a daily basis and how much staff time could be redeployed if the data inputting process was automated.
The findings show that a total of 2826 data input clerks are employed by the 77 organisations.
A leisure company employs the most data inputting staff, totalling an incredible 615.
This is closely followed by an NHS Trust, which has 415 staff inputting data on a daily basis.
According to the FD of the leisure company, by automating the data inputting process, up to 246 staff could be redeployed.
The NHS Trust would be in the position to redeploy 50% of its data input clerks - an astonishing 208 staff.
All 77 FDs believe that using an automated data capture solution would enable data entry clerks' time to be better utilised.
The research found that on average, 38% of a data entry clerk's time could be redeployed.
The FDs also admit that some manually entered data is always miskeyed with 5% being the standard error-rate.
A telecommunications company with 23 data entry clerks admit to having the highest error-rate at a worrying 25%.
Tony Bray, Director of Version One says, "Organisations that employ data entry clerks need to implement technology which automatically captures data from incoming documents, verifies the data and then automatically uploads it to the central accounting or ERP system".
"This technology significantly reduces the manual keying of documents and dramatically cuts the error-rate".
"By implementing this data capture technology, organisations can redeploy skilled staff so that they can focus on activities where they can add value, ultimately influencing the bottom-line".
"Redeploying data entry staff so that their jobs are more varied and challenging can also radically improve staff retention rates.".
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